Sample+Parent+and+Volunteer+Info

Parent Volunteers

Thank you for volunteering today! As you will see, it would be impossible to do this without you. We’ll assign jobs as parents arrive, based on the time you can give us. Everyone should accompany students to the lunchroom so as to ensure quiet and peace on the way and to help then transfer kids to the auditorium at 12:05.

Registration table Find the student’s name on the school list. Give students their code.

Students should take a judging packet for the correct level. Watch them to make sure they write their first and last names legibly in English on each judging page. They should enter the code for their school.

Give each student a passport. Tell them that they should request that the judge initial each commission as they finish. They keep the passports, but the judges keep the judging sheets.

When students finish being judged, they come back to the registration table to show their passport and to get a nametag. They cannot go outside the library to a session until they have completed all three commissions. Students keep the passports with them and get a stamp on the passports at each session they attend. To be in the running for the prize drawing, they must have attended at least two sessions. Two sessions will be in the library: UAA and film shorts.

If a student is not on the school’s list, please alert the teacher. At this point, there are supposed to be no substitutions or changes.

Room Monitors Students attend sessions after they have finished competing at the Olympiada. Each student must have a passport. Check to see that their names are on their passports. Stamp the passport as they enter. Please encourage students to be on their best behavior. Keep a close watch on the time. Warn the presenter when there are only five minutes, and move the kids to the next session on time so that they don’t overlap with West High bells.

ROTC members will accompany students to all locations outside the library. Students should not leave the session until it has finished. If there is some reason they urgently need to leave the room, they should go with one of the ROTC students.

Note: students in the computer lab MUST have ID with Internet permission on it.

Runners Runners collect tickets from the judges and give them to the scorer. Make sure that students do not take judging tickets with them. While you are collecting tickets, keep an eye out for judges who seem to be taking too long (more than five minutes) with students and any students who seem overly agitated. In that case, notify Michele Whaley.

Judging Monitors The judging monitors keep a steady flow of students moving from the waiting area to the different tables. Each student should go to three different judges at his or her level of study. Encourage the students, ask them whether the judges initialed their passports after each part of the competition, and help keep them moving quietly. (See runner notes.)